How to Add Your Work Email to Your iPhone

Stay connected.
Tayler Tayler (75)
5 minutes

With a large number of people finding themselves working from home, it's important to stay connected to your email. The best way to do that is by connecting your work email to the Mail App on your personal phone so you can keep working, whether you're in your kitchen, home office, or living room.

With this guide, I'll walk you through the steps of setting up your work email on your personal iPhone! While this is an easy process, always feel free to consult your IT department with any questions and concerns you might have. They're experts and they're there to help you.

Grab your iPhone and let's get started!

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iPhone mail app

Marked by a little blue icon with a white envelope inside, the Mail app is usually on the initial home screen of your phone where other default iPhone apps are.

If you're like me and you deleted the app, you can download it from the App Store by typing in Mail. It will be the first app to pop up under that search.

Alternatively, if you use Gmail for your work email, there is an app for that, too! Whereas the Apple Mail app is compatible with several different email providers, the Gmail app can only be used if your company uses Gmail for email hosting. You can ask your IT department if your company uses Gmail.

If you don't want to use the Gmail app or if your company doesn't support it, continue on to set up mail using the Mail app.

iPhone email options

When you open the app, you'll be greeted with a list of email providers you can connect to. Here, you can choose which of these providers you'd like to link through your Mail app. If your IT department gave you sign-in credentials for your email, make sure to have them handy this next step.


If your company uses Outlook as its email service provider, tap on the Outlook option. Enter your login credentials and tap Sign in to link your account. Adjust any settings preferences, and then tap Save in the upper right-hand corner.


If your company uses Google as its service provider, tap the Google option to agree to share your Google account information with the app. Tap Continue and sign in using your login email address and password. Tap Next and alter any account settings. Tap Save in the upper right-hand corner.


If your company uses Yahoo! as its service provider, tap the Yahoo! option. Sign in to your account using your login credentials and tap Next. Alter any account settings and then tap Save in the upper right-hand corner.

Microsoft Exchange

If your company uses Microsoft Exchange, tap this option to sign in with your email address and password. Press Next in the upper right-hand corner of the screen to connect you to settings of the app. Tap Save in the upper right-hand corner.


If your company uses AOL, select this option to sign in with your email address. Tap Next and enter your password on the following screen. Tap Next once more and to be redirected to the screen that will let you customize the settings of the app. Tap Save in the upper right-hand corner.


If your company uses an email provider that isn't on the list, select the Other option at the very bottom. Enter your name, the email address, the password for the account, and a description that will help you identify the account. Tap Next in the upper right-hand corner to customize the settings of the app. Tap Save in the upper right-hand corner.

iPhone email settings

Regardless of which email option you choose, you'll be met with the chance to specify the settings of your Mail app.

As a default, the Mail option will be turned to green. Other options, like Contacts and Calendars are totally up to you and your preferences. Turning any of these switches to green allows the email that you linked to connect to the information you have on your phone.

When you're finished here, tap Save in the upper right-hand corner of the screen. Tapping Save will add your email, and you'll be redirected back to the Mail app where you'll see access to your email account!

iPhone settings

In order to customize how you interact with your Mail App, visit your Settings app. Because the Mail app isn't an email platform in itself, you can't edit your settings within the app itself.

Start by exiting the Mail app and returning to your home screen. Click on the Settings icon and scroll down to find Mail beneath Passwords & Accounts.

iPhone Mail settings

It's here that you can customize everything about your Mail app. You can change how many lines are in the preview that pops up at the top of your phone whenever you get a new email, your swipe options for how you mark an email as read, and your signature.

Because you're doing this for your job, I encourage you to customize your settings so that the app is more conducive to your work.

iPhone signature screen

Within the same screen where you can fully customize your app, scroll down to the very bottom of the screen. At the very bottom of the Composing category, you'll find a Signature option.

Tap this option to customize your signature. Customizing your signature can save you time and energy in the long run as this will automatically be added to every email that is sent from your phone. Since most of us are used to typing out emails on our computers, this option means you'll be spending less time typing on the iPhone keyboard.

You're now prepared to answer all of your work emails on your iPhone!

Keep working - even at home!
Tayler Tayler (75)
10 minutes

If you're one of the many people who suddenly find themselves working from home, it can be hard to feel prepared for that shift.